The following dates and deadlines typically included in this calendar are specific to each term:

• refund deadlines for graduate students
• automatic W deadlines [note: for Spring 2021, there are also separate deadlines for undergraduate and graduate students]
• grade entry deadlines

Please refer to https://utilities.registrar.indiana.edu/calendars/official-calendar/ and use the “Session” filter at the top of the page to find the dates specific to the term in which you are teaching. Dates and deadlines that apply to multiple terms are given below.

KEY: Due Dates*, Deadlines**, ImportantEvents, Informational items

Term codes: 16W = full term; 13W = 13-week; 8W1 = first 8-week; 8W2 = second 8-week

Yes, all IU campuses have increased cleaning and sanitizing. Learn more about specific cleaning measures at IU campuses.

Pianos will be cleaned with hydrogen peroxide wipes after every use by the person using them.

All classrooms will have bottles of disinfectant and paper towels to wipe down spaces.

Faculty, staff, and students will be responsible for cleaning their desk, chair, music stand, shared technology, and anything else they touch. Whether they do so before using, after using, or both, is not mandated. Students and faculty must also wash their hands before and after all classroom/studio engagements.

Most lessons, rehearsals, and other room reservations are made based on a 75-minute block of time, assuming use of the room for 50 minutes and a 25-minute period of rest when the room is empty. In some instances, more restrictive guidelines may apply.

Seats will be marked/dotted for physically distanced seating. Only those chairs marked for seating may be used.

Pianos will be cleaned with hydrogen peroxide wipes after every use by the person using them.

All classrooms will have bottles of disinfectant and paper towels to wipe down spaces.

Faculty, staff, and students will be responsible for cleaning their desk, chair, music stand, shared technology, and anything else they touch. Whether they do so before using, after using, or both, is not mandated. Students and faculty must also wash their hands before and after all classroom/studio engagements.

An advanced COVID-19 cleaning protocol has been developed and provided to appropriate maintenance groups outlining the steps to be taken when known or presumed positive cases exist, and it’s not possible to temporarily close a space for 96 hours. Persons do not need to be quarantined/tested unless they were in close contact (closer than six feet) to the infected individual for more than 15 minutes. Should a space need to be closed for cleaning, faculty and students scheduled to use that space will be notified by the Scheduling Office.

The university is providing two fabric facemasks for each student, faculty member, and staff member. In addition, the campus is providing cleaning supplies and economy-sized hand sanitizer.

Specifically:

• Plexiglass will be ordered, via the Jacobs School of Music Business Office, upon request for front-facing customer service spaces.
• For other activities (teaching, working, rehearsing, performing), if six feet of distancing is possible in the space a faculty or staff member is working, no additional dividers will be provided by the school. If the faculty or staff member feels that distancing is impossible given space or purpose limitations, accommodations will be considered.
• The Jacobs School will order face shields upon request for faculty or staff. However, please note that face masks are required to be worn under the plastic shield.

Decisions about purchasing additional equipment will be made on an individual basis. To make requests, please contact Rashul Sartoris, associate director of finance and business administration (rsartori@iu.edu), and Denver Wrightsman, director of music facilities (somfac@indiana.edu), using the subject “PPE Request.”

IU Building Services has installed wall-mounted hand sanitizer stations in each classroom, as well as providing a quart spray bottle of disinfectant and roll towels (no wipes). Three teams of Building Services personnel will provide support throughout the day.

Classes are being offered in a mix of face-to-face, hybrid, and online courses. All face-to-face instruction will occur in spaces that meet new room capacities designed to account for physical distancing guidelines. You may check the mode of instruction for your courses by visiting One.IU and searching for “iGPS.”

There are no requirements for in-person activity in any area of instruction that is required for your degree. This includes lessons, chamber music, and major ensembles. You may choose to participate in a mix of in-person and online activities. If you are participating in face-to-face instruction at the beginning of the semester, you can choose to move to a fully online option at any point.

Classes will meet during the following timeslots:

Instructors may choose a mix of synchronous and asynchronous activities for online instruction. Consult individual instructors for details about how this balance will work for any given course.

Major ensembles will not hold public performances in Spring 2021. Ensemble directors have developed alternate activities to serve as culminating experiences, such as recording sessions and live-streamed concerts. There will also be project-based options for students who choose to complete the ensemble requirement online.

Chamber groups will receive six coachings of at least 60 minutes each and will complete an approved performance or project. Chamber music courses are scheduled during the 13W session (February 8 – May 7).

IU Restart Committee guidelines limit the maximum size of any group to 30 performers and the maximum number of woodwinds, brass, or singers (in any combination) in one ensemble to 12. It has also instated a requirement that any ensemble including wind instruments or singers be set up to provide 100 sq. ft of space per person. We have altered our major ensemble plans accordingly.

Orchestra and wind ensembles will have a mix of online and in-person activities in the Spring 2021 semester. Students in orchestra will be grouped into small string ensembles, called “pods”, of 28 students each, and the Band Department is making similar plans for in-person activity for brass, woodwind, and percussion students. Rehearsal lengths have been decreased and each student will have their own stand and music. For more detailed information, please contact Tom Wieligman, Academic Specialist (Instrumental Ensembles), at twieligm@indiana.edu. 

New Music Ensemble, Historical Performance Ensembles, Jazz Ensembles, Choral Ensembles, Guitar Ensembles will function as they did in the Fall 2020 semester. The Ballet Department will continue much in the same ways as the Fall semester, now with limited, daily testing to allow for limited partnering activity.

Information about scheduling Spring 2021 recitals has been circulated by the Scheduling Office. The first day to perform a recital on campus will be Monday, February 8. For Spring 2021, non-degree recitals may only be scheduled on Fridays, Saturdays, and Sundays, and may not be scheduled in JSoM performance halls.

Teacher approval will serve in place of a recital hearing.

Recitals ordinarily take place in public spaces in Bloomington, Indiana. Exceptionally, with the approval of a student’s applied teacher and the director of undergraduate or graduate studies, a recital may be performed out of town. For any recital that takes place off campus, the student must provide the best possible video recording of the recital to the teacher or committee for grading purposes.

Audiences will be limited to the student’s teachers, other committee members, and additional JSoM faculty, students, and staff as invited by the student. Note that no one from outside of the JSoM community may attend, including family members, Bloomington community members, and IUB students who are not JSoM students. The total number of audience members allowed in each venue is as follows:

Venues with a separate seating area:
Ford Hall: 14
Auer Hall: 20
Recital Hall: 20

Venues without a separate seating area:
Sweeney: 20 including performers if no brass/woodwinds players or singers are performing
Sweeney: 18 including performers if brass/woodwind players or singers are performing
MC 066/070: 20 including performers if no brass/woodwinds players or singers are performing
MC 066/070: 18 including performers if brass/woodwind players or singers are performing

The student will prepare a list of audience members’ full names to be checked at the door. Audience members should be prepared to show their Crimson Card.

All recitals in Ford Hall, Auer Hall, and Recital Hall will be streamed and made available through a private URL.

Bloomington Off-Campus Recitals

Please note that if your recital is taking place in Bloomington, you are expected to adhere to the guidelines in place for recitals in JSoM facilities, which are:

• Masks for all performers (including singers) except for wind players while they are actually playing.  Wind player masks and/or bell covers are encouraged.
• Audiences limited to Jacobs School of Music staff, students, and faculty. Audience members must wear masks and maintain a social distance of 6 feet.

Furthermore, the total number of people at your recital (including performers) must conform to the City of Bloomington Executive Order 20.03, which restricts the number of people at private gatherings to 15. These guidelines are in place for the health and safety of the JSoM community.

Per Campus guidelines for the time of COVID, guests are not allowed on campus. All Assisting Performers on student degree recitals must be currently enrolled Jacobs students (or Jacobs faculty or staff). 

Assisting Performer Limits:

• Solo degree recitals: No more than 5 assisting performers will be allowed on the total program.
• Chamber Music degree recitals: No more than 6 performers will be allowed on the stage at one time.
• Jazz, Composition, and Conducting degree recitals: Number of performers plus conductor will be determined by space capacity where the recital is performed. You may not exceed the relevant space capacity onstage at any one time during the recital, though you may have more performers in total over the course of your recital.

Yes, music buildings will be open for use by JSoM faculty, students, and staff. However, please note: all interior rooms will be locked and it is not permitted to share keys to these spaces or allow unauthorized personnel into these spaces.

No face-to-face instruction is permitted during the online-only period. As a reminder, when using any communal space indoors on campus, you must always wear a mask. For wind/brass players, specialized masks are recommended for use; otherwise, normal masks should be worn and may be removed when actively playing.

During the current Covid crisis and until further notice, all business with the Music Facilities Office will be by appointment only (except to report outages, equipment failure, safety issues, etc.). Instructions regarding locker rental, equipment rental, and how to return and sign out keys will soon be emailed to all faculty, staff, and students.  

Yes, practice rooms will be available for the Spring 2021 semester, beginning Tuesday, January 19. As was the case in the fall semester, all practice rooms are locked, requiring a practice time reservation and key to use. Students will not have the ability to simply look for vacant practice rooms to use. Detailed information about singing up for practice rooms has been sent to students from the Scheduling Office. Students in early keyboards, harp, organ, and percussion programs should contact their departments/ primary teacher for more information on accessing practice rooms.

Practice reservations are made based on a 75-minute block of time, assuming use of the room for 50 minutes and a 25-minute period of rest with the room empty. A student who has been assigned consecutive blocks of practice time is allowed to practice during the noted rest periods between their consecutive time blocks, vacating the room at the end of the final assigned 50-minute block.

Practice Room Scheduling closes on Friday, February 19 at 4pm. After this date, the Scheduling Office will not accept any new practice time requests or change requests.

Yes, enrolled students may request time in the performance halls, rehearsal rooms, and classrooms. Details about reservations and how to submit your request are explained in the Student Ad Hoc Room Reservation form, available from jsomdean@indiana.edu.

Here are a few important request submission details we want to draw your attention to:

• To request reservations in Jacobs spaces, you must fully complete the Student Ad Hoc Room Reservation form and submit it to jsomdean@indiana.edu (not the Scheduling Office). Incomplete reservation request forms will not be considered.
• Reservations are available all days of the week, Sunday through Saturday, for the period from November 21 through February 7. Reservations are limited to 2 hours per day, for a total of 6 hours per any seven consecutive days. (Auer Hall has a limit of 4 hours per any seven consecutive days).
• Reservations cannot be made more than 2 weeks in advance. Reservations must be made by the Monday prior to the weekend requested.
• Deans May and Brenner will review requests and approve them as space permits. Requests approved by the Deans will be forwarded to the Scheduling Office to finalize scheduling and key authorization with Music Facilities.

Faculty who would like to reserve outdoor space should contact musched@indiana.edu. The three outdoor spaces that are available to schedule are: 

• MAC West Lawn (behind the new addition)
• MAC East Lawn (front side of MAC, by box office)
• Simon Library South Green (the lawn by 3^rd street, in front of TIS)

Indiana University and the Jacobs School of Music encourage all employees with job responsibilities that allow them to work from home to continue to do so. The goal is to lighten the on-campus population while continuing to provide our students with the best experience possible, whether on campus or online. https://fall2020.iu.edu/doc/iu-return-to-campus-guide.pdf

• Depends upon a few factors
  • The work you do: can you perform your job fully from home?
  • Your office/department plans to open and staff, either partially or fully.
  • Your personal needs related to COVID-19.

• Community Responsibility Acknowledgement (CRA)
  • Outlines the requirements of personal responsibility to the IU community: monitoring your health daily, reporting any symptoms through COVID-19 Health Services, wearing a mask, personal hygiene, physical distancing, cleaning workspace and touch areas, etc.
  • Required to be completed by all employees (whether home or on campus) before the start of the semester. Central Authentication System (CAS) interrupt is now deployed.
  • The section asking employees to disclose whether they have a preexisting condition and would like to request an accommodation has been removed. Instead, employees can check a box if they’d like to learn more about accommodations by speaking with an ADA specialist, which can be requested at any time.

• Go home if you are on campus.
• Contact COVID-19 Health Services to have your symptoms evaluated, have a virtual visit with a health care provider, and possibly be tested.
• Log into One.IU, and enter COVID-19 Health Services in the search box. Click on the tile, and follow the step-by-step instructions.

Complete the fireform, or send an email to avppsia@iu.edu. May be completed by the affected individual or someone on their behalf.

The university will follow up with any action.

• Healthy IU: https://healthy.iu.edu/
• SupportLinc EAP: https://hr.iu.edu/benefits/eap.html
  • https://hr.iu.edu/benefits/pubs/misc/eap-services-accesspoints.pdf

Student Rights

Any student who believes another person in a class is threatening the safety of the class by not wearing a mask or observing physical distancing requirements may leave the class without consequence. 

Attendance

The student responsibility form requires that you take your temperature every morning and that you refrain from attending class if you have a temperature of 100.4 or other symptoms of illness.  In order to ensure that you can do this, attendance will not be a factor in the final grade.  Attendance may still be taken to comply with accreditation requirements. Students should make every effort to attend all online class meetings to ensure that they do not miss activities or assessments that contribute to their success in the course.

Assigned Seating

In order to ensure we can contact you in the event you are exposed to COVID-19, you must remain in your assigned seat for the entire semester.  

Masks and Physical Distancing Requirements

In recognition of what all IU community members owe to each other all students, staff, and faculty signed an acknowledgement of their responsibility to follow public health measures as a condition returning to the campus this fall.  Included in that commitment were requirements for wearing masks in all IU buildings and maintaining  physical distancing in all IU buildings.  Both are classroom requirements.

Both requirements are necessary for us to protect each other from transmission of COVID-19. 

• Therefore, if a student is present in class without a mask, the instructor will ask the student to put a mask on immediately or leave the class.
  • If a student comes to class a second time without a mask, the student’s final grade will be reduced by one letter (e.g., from an A to a B, for instance), and the instructor will report the student to the Office of Student Conduct of the Division of Student Affairs.
  • If a student refuses to put a mask on after being instructed to do so, the instructor may end the class immediately, and report the student to the Office of Student Conduct. The student will be summarily suspended from the university pursuant to IU’s Summary Suspension Policy
• If Student Conduct receives three cumulative reports from any combination of instructors or staff members that a student is not complying with the requirements of masking and physical distancing, the student will be summarily suspended from the university for the semester.

Summary Suspension Policy

“A student may be summarily suspended from the university and summarily excluded from university property and programs by the Provost or designee of a university campus. The Provost or designee may act summarily without following the hearing procedures established by this section if the officer is satisfied that the student’s continued presence on the campus constitutes a serious threat of harm to the student or to any other person on the campus or to the property of the university or property of other persons on the university campus.”

The Provost has determined that refusal to comply with the public health requirements specified in the Student Responsibility form, including the requirement of wearing a mask in all IU buildings, constitutes “a serious threat of harm to other persons” within the meaning of the summary suspension policy.  In addition, the Provost has determined that a person who does not comply with these requirements, as evidenced by three credible violations of the policy reported to the campus from any source,  constitutes “a serious threat of harm to other persons” within the meaning of the summary suspension policy.