The Jacobs School of Music strives to follow the pattern of faculty governance that characterizes most other academic units of Indiana University. Faculty members are asked to assume an active role in the decision-making processes of the school and should take this as a serious responsibility.
Central Administration of the School
Ultimate responsibility for the Jacobs School of Music rests with the Dean, Gwyn Richards. The Dean appoints as an advisory body an Administrative Committee consisting of the Executive Associate Dean (Eugene O'Brien), the Associate Dean for Instruction (Mary Wennerstrom), and the Directors of Graduate and Undergraduate Studies (Eric Isaacson and Lissa May, respectively). One faculty member is elected by the School of Music Council each year to serve on the Administrative Committee (the representative for 2013-14 is Janette Fishell).
The Dean is directly responsible for the budget of the school, for negotiating with and hiring new faculty, and for all personnel assignments. The Dean serves as the general manager of the IU Opera/Ballet Theater and chairs several committees, including the School of Music Council.
The associate deans coordinate faculty appointment procedures and reappointment, promotion, and tenure decisions. They are also responsible for the coordination of admission, financial aid, scheduling, curriculum planning and review, and faculty and AI training and evaluation.
The directors of graduate and undergraduate studies are responsible for implementing all degree and diploma programs in their area and for coordinating all academic advising and record keeping.
Complete job descriptions for these positions are included in the School of Music Council by-laws.
School of Music Council
The faculty governing body of the school is the School of Music Council, an elected body with legislative authority over both policy and procedures of the institution. The Council generally meets on Thursday mornings at 8:00-9:00 a.m. whenever the School of Music is in session during the academic year, and at 8:30-9:30 a.m. during Summer Session II. The bylaws of the Council are available online on the School of Music Council website.
The Council is made up of representatives from each of the departments (or, in the case of small departments, groups of departments), the deans and academic directors (the associate deans are non-voting members), and two student representatives, one graduate and one undergraduate. Normally, faculty representatives are the chairs of their respective departments, but departments may choose to elect someone other than the chair as their representative. Any member of the faculty may attend Council meetings with prior approval of the Council chair.
The chairs of standing committees shall determine the order in which items are presented to the standing committee.
Instructional Policy Committee (IPC) The Instructional Policy Committee functions as a curriculum committee for the school; it reviews proposals for curriculum changes from departments. It also initiates program reviews.
Performance Coordinating Committee (PCC) The Performance Coordinating Committee (login required) recommends policies concerning performance and performance facilities. The committee is also charged with approving the School's composite performance calendar, and with reviewing and approving the repertoire proposed for the School's major ensembles. It may initiate reviews of performance programs.
Admissions and Recruitment Committee (ARC) The Admissions and Recruitment Committee guides policy concerning these two areas of the school's activities, especially with respect to identifying trends and areas of concern.
Faculty Issues and Affirmative Action Committee (FIAAC) The Faculty Issues and Affirmative Action Committee considers matters concerning faculty members and their relationship to the university. It also considers issues of diversity and representation within the Jacobs School of Music.
Information Technology Policy Committee (ITPC) This committee is responsible for setting policies relating to Information Technology and for providing advice in matters such as support, budget, and program direction.
The following are procedures that govern the flow of items among the School of Music Council (SOMC), Instructional Policy Committee (IPC), Performance Coordinating Committee (PCC), Admissions and Recruitment Committee (ARC), Faculty Issues and Affirmative Action Committee (FIAAC), Information Technology Policy Committee (ITPC), Budgetary Advisory Committee (BAC), Student Representative Committee (SRC), and the Administrative Committee (ADCOM), the faculty, staff, and student body. Current and archived documents from the School of Music Council can be found at the Council's Web page.
Presentation of Issues for Consideration
Faculty members may present items directly to one of the five standing committees of the SOMC: IPC, PCC, ARC, FIAAC, and ITPC.
Items being prepared for presentation that involve new or revised courses or curricula should first be discussed with the Associate Dean for Instruction who chairs the IPC, and/or the directors of graduate and undergraduate studies.
Any issue that is expected to involve financial expenditure for the School should be accompanied by a completed BAC questionnaire, available in the Office of the Dean.
Students may present items to the Student Representative Committee (SRC) for presentation to the appropriate standing committee by SRC officers.
Agenda Committee The SOMC Agenda Committee consists of the SOMC secretary and two faculty members elected by the SOMC at its final meeting in the spring. Items that have been approved by a standing committee shall be sent to the agenda committee.
All items referred to the agenda committee from standing committees will be posted to the Council Web page and a notice distributed by e-mail to all faculty. A two-week Comment Period, during which faculty are invited to respond in writing to the issue placed before them, will be observed before the Agenda Committee will decide upon the disposition of the matter. Written responses from faculty will be made available to somc members at the time the issue is discussed.
At the close of the Comment Period, the Agenda Committee shall classify items as:
Routine items affecting only one department or not requiring discussion by the SOMC. If there is no objection within the two-week Comment Period, a routine item will become policy without further discussion; or
Major items affecting more than one department and/or requiring discussion by the SOMC. When major items are passed by the standing committees, the completed BAC questionnaire will be sent to the BAC at the beginning of the Comment Period. The BAC will have two weeks to prepare a report to be presented to the Council when the issue comes up for discussion.
Meetings of the Council
The SOMC Agenda Committee will determine the appropriate time for discussion of an item in the SOMC, but in no case will this be prior to the end of the two-week period set aside for faculty to respond (the Comment Period). An agenda will be distributed by e-mail to all faculty and staff in the SOMC at least two days prior to the next scheduled meeting.
Implementation of Policies
In addition to routine items that receive no comment during the comment period and become policy automatically, items that receive final approval of the School of Music Council will become policy immediately after approval. The implementation of policy may, in some instances, be delayed to allow proper time for announcement of the policy. For example, most curricular changes will be announced at least a semester before they are implemented.
Minutes of the Council
Minutes of the proceedings of the SOMC are distributed to Council members together with the meeting agenda at least two days before the next scheduled meeting. After approval by the Council, the approved minutes are posted on the Council web page and a notice is sent electronically to all Jacobs School of Music faculty and staff. Minutes of past meetings are being converted to electronic form and posted on the Council web page. Contact the secretary of the SOMC for older archived materials.
Bloomington and University Councils
Faculty governance beyond the Jacobs School of Music level is exercised by the Bloomington Faculty Council and the University Faculty Council. The BFC is comprised of elected representatives from each of the university schools and departments. The Jacobs School of Music has two representatives each year. The BFC is concerned with matters of policy in the area of curriculum, faculty compensation, budgetary affairs, etc., which affect all schools and departments. The University Faculty Council (UFC) is comprised of faculty members from each of the faculty councils of the eight campuses of Indiana University and sets policy for the university as a whole.